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A Practical Project Approach to Enhancing Your Businessting

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ing project techniques in a business context to improve management, maintain flexibility and boost results.

A Practical Project Approach to Enhancing Your Business

This 3-day introductory course will show you how practical project management principles can:

Improve the management and control of your own and your department's workload
Help you create a motivated, focussed and committed workforce with measurable objectives and a vested interest in the department as a whole
Monitor and control the progress and cost of work against a clearly defined project plan to ensure that your department realises its goals on time and within budget

Staying abreast of the latest developments in the market and aligning your business to continuously meet its changing demands, requires both strategic and operational insight and flexibility. The organisation as a whole, and each department in particular, has to be structured and operated in such a way that it can continue without interruption, regardless of changing circumstances, possible calamities or the absence of any players within the organisation. 

Using the project approach for business activities is an effective and efficient way to achieve such continuity and flexibility, allowing you to re-evaluate and adapt your business at regular intervals, without interrupting day-to-day operations. 

This approach necessitates the clear definition of all tasks to be completed, the timeframe within which these should be completed, and the costs involved in the completion of each task. A clear delineation of these factors enables you to monitor all activities against set and measurable milestones to determine whether the desired outcomes will be realised within the time allocated to do so. In addition, you can identify precisely which resources would be required and which people have the capabilities best suited to doing the job correctly. This also makes it possible to measure the capability, capacity and productivity of your department and each and every one of your staff in terms of time, cost, quality and return.

This practical course has been specifically developed as an introduction to the project approach to assist you in using the many practical project management tools and techniques in decision-making and management in an ever-changing business environment. During the course of the 3 days, you will be given the opportunity to complete a number of practical exercises to ensure that you master the techniques you have learnt.

Evaluating the project approach as a means of improving business

  • Comparing traditional business operations to project work
  • Identifying the benefits of a project approach to your business
  • Demystifying project terminology
  • Reviewing the various project stages
  • Identifying the most common success and failure factors

Using project processes to manage your department's workload

  • Defining the scope of your department's project activities 
  • Creating a work breakdown structure to determine the duration, required effort, sequence and dependencies of tasks to meet your department's deliverables
  • Using project scheduling techniques to establish and integrate a task schedule, allocate resources and determine your division's financial requirements within set timeframes
  • Pre-empting possible problems and delays and taking corrective steps to keep the process on track
  • Implementing effective controls to manage progress, resources, suppliers and costs
  • Continuously analysing performance to identify weaknesses and improve the processes 

Examining your staff's current capabilities from a project point of view

  • Assessing each employee's potential to complete the various project tasks
  • Evaluating each team member's ability to identify and solve problems 
  • Assessing staff's capability in organising and managing their own responsibilities, set priorities and adapt to changing circumstances
  • Evaluating each employees' understanding of their role in the department and the impact of their actions on colleagues 

Using project management techniques to improve staff management 

  • Defining each employee's area of responsibility and setting measurable objectives
  • Specifying the exact tasks to be completed, as well as the timeframe in which this should be done
  • Identifying the resources required by each staff member to successfully complete their tasks
  • Keeping the project on track by identifying risk factors and assessing the impact of each
  • Monitoring staff performance in terms of time, cost, quality and technical ability

Creating a project oriented workforce

  • Ensuring that team members have adequate time management skills to work to set timeframes
  • Creating a communication structure that encourages staff input and feedback and facilitates regular reporting
  • Creating an environment that encourages team members to learn how to work across functional areas, ensuring that no task comes to a halt when one person is absent
  • Encouraging team members to take responsibility for their role in and contribution to the results of the project as a whole
  • Taking timely corrective action to ensure that the project stays on track

Who should attend?

This course will be invaluable to:

  • General Managers
  • Sales & Marketing Managers
  • Financial Managers
  • Production Managers
  • Human Resource Managers
  • Project Managers, Project Team Members and Project Support Staff

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